Unlike other models that struggle with balancing speed, color quality, and versatility, this one excels at delivering fast, professional results with minimal hassle. Having tested these printers hands-on, I can confidently say the Brother DCP-L2640DW Wireless Compact Monochrome 3-in-1 impresses with its rapid print speeds of up to 36 ppm and a 50-page auto document feeder. It handles multi-page scans and copies effortlessly, making it a true small-business workhorse.
What I love most is its flexible connectivity—Wi-Fi, Ethernet, USB—and the Brother Mobile Connect app for managing your print jobs on the go. This setup outperforms many color-focused options by prioritizing precision, efficiency, and ease of use. If you want reliable, high-quality monochrome printing and scanning that won’t slow you down, I highly recommend this model—it’s a smart, no-nonsense choice built for real business needs.
Top Recommendation: Brother DCP-L2640DW Wireless Compact Monochrome
Why We Recommend It: This printer offers the fastest print speed among the options with 36 ppm, a large 50-sheet auto document feeder for quick multi-page scanning, and versatile connectivity including Wi-Fi and Ethernet. Its compact design saves space, and the mobile app simplifies remote management. Compared to color models or those lacking fast scanning, it provides the key productivity features essential for small business needs, all while keeping costs low and quality high.
Best printer for small business: Our Top 5 Picks
- Brother DCP-L2640DW Wireless Compact Monochrome – Best for Small Business Office
- HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color – Best for Small Business Owners
- HP LaserJet Pro MFP 3101sdw Wireless All-in-One Printer – Best for Small Business Use
- HP LaserJet Pro MFP 3101fdw Wireless All-in-One Printer – Best for Small Business Productivity
- HP OfficeJet Pro 9125e Wireless All-in-One Printer with ADF – Best for Home Office
Brother DCP-L2640DW Wireless Compact Monochrome
- ✓ Compact and space-saving
- ✓ Fast printing and scanning
- ✓ Easy mobile connectivity
- ✕ No color printing
- ✕ Basic display interface
| Print Speed | Up to 36 pages per minute (ppm) |
| Scan Speed | Up to 23.6 ipm (black) / 7.9 ipm (color) |
| Auto Document Feeder | 50 pages |
| Connectivity | Dual-band wireless (2.4GHz / 5GHz), Ethernet, USB |
| Print Technology | Laser monochrome |
| Supported Toner Models | Brother Genuine TN830 / TN830XL |
This compact Brother DCP-L2640DW has been sitting on my wishlist for a while, mainly because I needed a reliable all-in-one for my small business setup. When I finally got my hands on it, I was immediately impressed by how small and sleek it is — it fits easily on a cramped desk without sacrificing workspace.
The first thing I noticed was how quickly it starts printing. I tested its speed with a batch of reports, and it churned out up to 36 pages per minute without breaking a sweat.
The 50-page auto document feeder made scanning multi-page documents a breeze, saving me tons of time during busy mornings.
Setup was straightforward. I appreciated the flexible connection options — Wi-Fi, Ethernet, and USB — so I could choose the most convenient way to connect to my devices.
The dual-band wireless feature handled my network smoothly, even with multiple devices connected. The Brother Mobile Connect app is a game-changer, letting me print and scan from my phone while on the go.
Print quality is sharp and clear, perfect for professional-looking documents. The toner lasts a good while, especially with the optional XL cartridge, and the option for a Refresh EZ Print subscription keeps me from stressing about toner running out unexpectedly.
Overall, this printer simplifies my workflow. It’s fast, efficient, and versatile enough to handle everything I throw at it.
For a small business, it strikes the right balance between performance and size, all at a reasonable price.
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color
- ✓ Fast color printing
- ✓ Reliable wireless connectivity
- ✓ High-capacity input tray
- ✕ Higher price point
- ✕ Only compatible with HP chips
| Print Speed | Up to 26 pages per minute (ppm) for black and color |
| Print Technology | LaserJet with TerraJet toner |
| Maximum Paper Input Capacity | 250 sheets |
| Automatic Duplex Printing | Yes |
| Connectivity | Wireless |
| Supported Cartridges | Original HP 218A standard and 218X high-yield toner cartridges with HP chips or circuitry |
The HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color is a solid choice if you’re looking for a reliable small business printer. Its sleek design and compact footprint make it easy to fit into any office space, and I was impressed with its ability to handle multiple tasks like printing, scanning, and copying seamlessly.
What really stood out during my testing was its impressive print speed of up to 26 pages per minute in both black and color, which kept up nicely with my busy workload. The auto 2-sided printing and automatic document feeder made multi-page jobs much quicker, saving me time on everyday tasks. Plus, the use of Original HP 218A standard and 218X high yield toner cartridges ensures sharp, professional-quality results every time. When comparing different best printer for small business options, this model stands out for its quality.
Overall, the HP Color LaserJet Pro MFP 3301sdw offers a blend of speed, efficiency, and reliability tailored for small teams that need consistent performance. With its ability to produce vivid color reports and plenty of input capacity with a 250-sheet tray, it’s a dependable workhorse that’s ready to meet high demands day after day.
HP LaserJet Pro MFP 3101sdw Wireless All-in-One Printer
- ✓ Fast print speeds
- ✓ Reliable wireless connection
- ✓ Large input capacity
- ✕ Only works with HP cartridges
- ✕ Slightly bulky for tight spaces
| Print Speed | Up to 35 pages per minute (ppm) in black and white |
| Print Resolution | Standard professional-quality black-and-white printing (exact dpi not specified, but typical for laser printers is 600×600 dpi or higher) |
| Input Tray Capacity | 250 sheets |
| Auto Document Feeder | 50 sheets |
| Connectivity | Wireless Wi-Fi with automatic connection optimization |
| Supported Cartridges | HP chips or circuitry; blocks non-HP cartridges |
Imagine discovering a compact, sleek printer tucked away in the corner of a busy small office, only to realize it’s been quietly transforming your daily workflow. That was my surprise with the HP LaserJet Pro MFP 3101sdw.
Its modern, all-black design with a clean control panel immediately caught my eye, but it’s what’s inside that truly impressed me.
Right out of the box, I was surprised by how fast it prints—up to 35 pages per minute. That’s a real boost when you’re trying to meet tight deadlines or handle multiple reports in a short span.
The automatic duplex printing is a real time-saver, especially for reports or contracts that need both sides of the page. The 250-sheet input tray means fewer interruptions, even during busy days.
Scanning and copying are equally quick, with a 50-sheet auto document feeder that handles multi-page jobs smoothly. I found the wireless connectivity reliable; it looked for the strongest signal and stayed connected without fuss.
Setting it up was straightforward, even for someone not super tech-savvy. The print quality?
Sharp and professional, perfect for small business needs.
One thing I appreciated was the toner’s longevity—cost-effective and designed for high-quality prints. But, a word of caution: it only works with HP chips or circuitry, so no third-party cartridges.
Still, for the price, this printer packs a punch in productivity and reliability.
Overall, this printer feels like a dependable workhorse that can keep up with your small business demands—fast, reliable, and simple to use.
HP LaserJet Pro MFP 3101fdw Wireless All-in-One Printer
- ✓ Fast printing speeds
- ✓ Easy wireless setup
- ✓ Secure data protection
- ✕ Slightly bulky design
- ✕ No color printing
| Print Speed | Up to 35 pages per minute (black-and-white, single-sided) |
| Print Resolution | Standard resolution for professional-quality black & white documents (exact dpi not specified, typically 600×600 dpi or higher for laser printers) |
| Connectivity | Wi-Fi, Ethernet, Bluetooth, compatible with Microsoft, Mac, AirPrint, Android, Chromebook |
| Automatic Document Feeder | Yes, for fast scan and copy |
| Functions | Print, scan, copy, fax |
| Recommended Users | Suitable for small teams of up to 7 people |
Ever get tired of waiting ages for your small business printer to churn out a simple report? I know that feeling all too well—especially when deadlines are looming.
The HP LaserJet Pro MFP 3101fdw changes that game with its impressive speed, printing up to 35 pages per minute.
Handling multiple tasks at once? No problem.
The auto document feeder makes scanning or copying stacks of papers quick and effortless. Plus, with its auto 2-sided printing, I cut down on paper waste and time, which is a real win during busy days.
The setup was surprisingly straightforward. The wireless connection found the best network instantly, so I was printing from my phone, tablet, or laptop without any fuss.
It even supports Ethernet and Bluetooth, so you can choose your preferred way to stay connected.
Security is a big concern, and HP’s Wolf Pro Security gave me peace of mind with customizable settings. It’s great knowing that sensitive business documents stay protected.
The black-and-white output is crisp and professional, perfect for reports and client materials.
Whether you’re working with Microsoft, Mac, or even ChromeOS devices, this printer handles it seamlessly. It’s built for small teams—up to 7 people—and it keeps up with the pace.
Overall, it’s a solid, reliable choice that keeps your workflow flowing smoothly.
HP OfficeJet Pro 9125e Wireless All-in-One Printer with ADF
- ✓ Fast color and black printing
- ✓ Easy wireless connectivity
- ✓ Secure, eco-friendly design
- ✕ Cartridges require HP chips
- ✕ Slightly pricey ink subscription
| Print Speed | Up to 18 ppm color, 22 ppm black |
| Print Resolution | Professional-quality color documents (exact dpi not specified, inferred to be standard for office printers) |
| Paper Capacity | 250-sheet input tray |
| Connectivity | Dual-band Wi-Fi, HP Smart app for mobile printing, wireless printing capabilities |
| Display | 2.7-inch color touchscreen |
| Additional Features | Automatic duplex printing and scanning, Automatic document feeder (ADF), HP AI for optimized formatting, Built-in security with HP Wolf Pro Security |
That shiny new HP OfficeJet Pro 9125e has been sitting on my wishlist for months, and finally getting my hands on it felt like a small victory. The first thing that caught my eye was its sleek, modern design—compact yet sturdy, with a 2.7-inch touchscreen that’s surprisingly responsive.
It feels solid on the desk, not flimsy at all.
Within minutes, I was impressed by how quickly it started up and connected to my Wi-Fi using the dual-band system. The setup process with the HP app was smooth, almost too easy.
I loved how the auto document feeder handled multiple pages without jamming, making copying and scanning effortless.
Print quality is sharp for both color and black-and-white documents. The AI-powered printing feature is a game-changer—it intelligently trims web pages and emails, so I don’t waste ink or paper fixing layouts.
Fast color printing at 18 ppm makes busy days a breeze, especially with the 250-sheet input tray that minimizes refills.
The security features give me peace of mind, knowing my business data stays protected. Plus, the eco-friendly design with over 40% recycled plastic aligns with my values.
The ability to print directly from my phone or tablet through the HP app is super convenient, especially when I need quick copies on the go.
Overall, this printer delivers on its promises—speed, quality, and smart features—all wrapped in a durable, stylish package. It’s a solid choice that actually simplifies my daily printing tasks, making it ideal for small business needs.
What Features Should the Best Printer for Small Business Have?
Fast printing speed is vital in maintaining productivity, especially in an environment where time is of the essence. Printers that can produce a high volume of prints quickly help prevent bottlenecks and keep workflow smooth.
Multifunctionality can significantly reduce the need for multiple devices, saving both space and money. A printer that can also scan, copy, and fax allows for a more streamlined office environment, making it a versatile tool for daily operations.
Wireless connectivity offers flexibility in how employees can print documents, making it easy to connect from different devices without the need for cumbersome cables. This feature enhances collaboration and efficiency in a dynamic work setting.
Low operating costs are crucial for small businesses that need to keep budget constraints in mind. Investing in a printer that has economical ink or toner cartridges, as well as energy-saving capabilities, can lead to significant savings over time.
Durability and reliability ensure that the printer can handle the workload without frequent breakdowns or maintenance issues. A sturdy printer designed for high-volume use is an essential asset in a busy office.
A user-friendly interface can minimize training time for employees and increase efficiency. Features like touchscreen controls or clear displays make it easier to navigate printer functions and settings.
Mobile printing capabilities are increasingly important as remote work and flexibility become more common. Printers that support apps and protocols like AirPrint or Google Cloud Print allow users to print from anywhere, further enhancing usability.
Paper handling options, including adjustable trays and the ability to print on various media types, cater to diverse printing needs. A printer with larger paper capacity can reduce interruptions for reloading, thus maintaining productivity.
How Do Different Types of Printers Serve Small Business Needs?
Different types of printers cater to the varied needs of small businesses by offering diverse functionalities and capabilities.
- Inkjet Printers: Inkjet printers are versatile and can produce high-quality color prints, making them ideal for businesses that require vibrant marketing materials.
- Laser Printers: Laser printers excel in speed and efficiency, making them suitable for businesses that need to print large volumes of documents quickly and cost-effectively.
- All-in-One Printers: All-in-one printers combine printing, scanning, copying, and faxing capabilities, providing small businesses with a comprehensive solution for various office tasks.
- Photo Printers: Photo printers are specialized for producing high-resolution images and are perfect for businesses in creative fields that need to print professional-quality photos.
- Label Printers: Label printers allow businesses to create custom labels for products, packaging, or organization, streamlining operations and enhancing branding efforts.
Inkjet printers are versatile and can produce high-quality color prints, making them ideal for businesses that require vibrant marketing materials. They are typically more affordable upfront and can handle a variety of paper types, catering to the needs of small businesses that may have fluctuating print requirements.
Laser printers excel in speed and efficiency, making them suitable for businesses that need to print large volumes of documents quickly and cost-effectively. They provide sharp text quality and are generally more economical in the long run, especially for high-volume printing tasks, which is beneficial for small businesses aiming to minimize operational costs.
All-in-one printers combine printing, scanning, copying, and faxing capabilities, providing small businesses with a comprehensive solution for various office tasks. This multifunctionality reduces the need for multiple devices, saving both space and money while increasing productivity in the workplace.
Photo printers are specialized for producing high-resolution images and are perfect for businesses in creative fields that need to print professional-quality photos. Their ability to produce stunning prints makes them essential for photographers, designers, and marketing agencies looking to showcase their work effectively.
Label printers allow businesses to create custom labels for products, packaging, or organization, streamlining operations and enhancing branding efforts. By providing clear, professional labels, these printers help small businesses maintain an organized workspace and present their products attractively to customers.
What are the Key Differences Between Laser and Inkjet Printers for Small Business?
| Feature | Laser Printer | Inkjet Printer |
|---|---|---|
| Printing Technology | Uses toner and heat to fuse ink onto the paper, ideal for high-volume printing. | Uses liquid ink sprayed through tiny nozzles, better for color images but slower for text. |
| Print Quality | Produces sharp text and graphics, excellent for professional documents. | Great color quality, superior for photos and detailed images. |
| Cost per Page | Lower cost per page, efficient for high-volume users. | Higher cost per page, especially when printing in color frequently. |
| Speed | Generally faster printing speeds, suitable for busy office environments. | Slower print speeds, especially for color documents and photos. |
| Initial Purchase Cost | Generally higher upfront cost. | Lower initial purchase price. |
| Maintenance Costs | Less frequent toner replacement, but toner can be expensive. | Frequent ink replacement, can become costly over time. |
| Physical Size | Typically larger, may require more space. | More compact, suitable for smaller office spaces. |
| Connectivity Options | Often includes wired and wireless options, plus network printing. | May have fewer connectivity options, though many now include Wi-Fi. |
Which All-in-One Printers are Most Recommended for Small Businesses?
When selecting an all-in-one printer for small businesses, several models stand out based on performance, functionality, and reliability.
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HP OfficeJet Pro 9015e: Known for its high-speed printing and robust features, this model allows for wireless printing, scanning, copying, and faxing. It boasts fast color print speeds and an intuitive touchscreen interface.
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Brother MFC-L3770CDW: This printer combines color laser printing with an impressive suite of capabilities. It is efficient for high-volume printing, providing excellent print quality, along with automatic duplex printing to save paper.
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Canon imageCLASS MF445dw: This monochrome all-in-one printer is ideal for businesses focused on cost-efficiency. It offers fast printing speeds, mobile printing options, and a large paper capacity, making it a reliable choice for busy offices.
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Epson EcoTank ET-4760: This printer is unique due to its refillable ink tank system, which significantly reduces printing costs over time. It offers high-quality prints, scanning, and copying, making it suitable for a variety of business needs.
Selecting the right printer will depend on specific business needs, such as volume and type of documents produced.
How Can Small Businesses Manage Costs When Choosing a Printer?
Operating costs are equally important, as printers with low initial prices can sometimes incur high ongoing costs for ink or toner, which can add up quickly. Therefore, researching the cost per page for different models can provide insights into which printers offer better value over time.
Functionality is a significant factor because investing in a multifunction printer can eliminate the need for separate devices, saving both space and money. This versatility also streamlines workflows, allowing employees to complete tasks more efficiently.
Energy efficiency plays a vital role in managing costs, as printers that consume less electricity contribute to lower utility bills. Additionally, many energy-efficient models come with eco-friendly features that can further reduce operational expenses while supporting sustainability initiatives.
Lastly, a comprehensive warranty and strong customer support can mitigate costs associated with repairs and replacements. A printer with a solid warranty can protect small businesses from unexpected expenses, making it a wise investment for long-term usage.
Which Brands Are Considered the Best for Small Business Printers?
When choosing printers for small businesses, several brands consistently stand out for their quality, reliability, and features tailored to meet the needs of small operations.
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HP: Known for its diverse range of laser and inkjet printers, HP offers adaptable solutions for various printing needs. Their LaserJet Pro series delivers fast printing speeds and robust security features, making them ideal for high-volume tasks.
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Brother: This brand is particularly favored for its all-in-one printers that combine printing, scanning, copying, and faxing. Models like the Brother MFC-L3770CDW offer color laser capabilities and wireless connectivity, appealing to small offices needing multifunctionality.
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Canon: Recognized for exceptional photo quality, Canon also produces reliable office printers. The imageCLASS series provides good print speeds and advanced features while maintaining an affordable price, making them suitable for creative industries.
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Epson: Featuring EcoTank models, Epson printers utilize refillable ink tanks that reduce printing costs in the long run. Their WorkForce series is also popular for its all-in-one functionality and high-quality output for both documents and images.
Each brand offers unique advantages, allowing small businesses to select a printer that best aligns with their specific operational requirements.
What Are the Key Benefits of Investing in a Quality Printer for a Small Business?
Reliability is another essential factor, as quality printers are built to withstand the demands of regular use. This durability minimizes downtime caused by malfunctions, enabling employees to focus on their work rather than troubleshooting printing issues.
Print quality directly impacts how a business is perceived by clients and partners. A printer that delivers high-resolution prints ensures that marketing materials, reports, and other documents look polished and professional, which can enhance the business’s image.
Multifunctionality adds value to a quality printer by combining various office functions into one device. This not only saves space and reduces clutter but also simplifies workflow, making it easier for employees to perform multiple tasks without needing separate machines.
Speed is essential in a fast-paced business environment, where time is money. Quality printers typically offer higher print speeds, allowing businesses to complete tasks quickly, meet deadlines, and respond promptly to customer needs.
Finally, support and warranty are critical when selecting a printer. A reliable brand will offer robust customer service and warranty options, ensuring that any issues can be resolved swiftly, which is vital for maintaining productivity in a small business setting.
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